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Providence Medical Group Providence Medical Group Handbook
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Electronic Communications and Online Conduct
Company-Provided Email, Internet Access, and Electronic Devices
PMG may provide certain employees with electronic mail (email) accounts, Internet access, USB storage devices, or other electronic devices, such as personal computers, laptops, cellular telephones, or other mobile devices. PMG provides these types of privileges in order to expedite communications and facilitate its business objectives. Accordingly, these devices should be used only for business purposes, with the exception of incidental uses that cannot be avoided. PMG reserves the right to revoke such privileges when it deems necessary.
Employees should understand that any PMG-provided email accounts, Internet access, USB storage devices, or other electronic devices are the exclusive property of PMG. Electronic devices, USB storage devices , or other PMG property must be returned upon cessation of employment. Employees have no private property interests in any information they create, send, or receive over PMG-provided email accounts, Internet access, USB storage devices, or other electronic devices.
Further, employees have no privacy interests in any information they create, send or receive over PMG-provided email accounts, Internet access, USB storage devices, or other electronic devices.
PMG reserves the right to review, access, or disclose to third-parties, without employee consent, any
information that is created, sent or received over PMG-provided email accounts, Internet access, USB storage devices, or other electronic devices.
Employees shall take steps to ensure that any PMG-provided email accounts, Internet access, USB storage devices, or other electronic devices are not used in a manner that is improper or violates
PMG policy. Employees may be held responsible for any information that is created, sent, received,
or stored by any PMG-provided email account, USB storage device, or any electronic device assigned
to them. Conversely, employees are prohibited from viewing or accessing any information created,
sent, received, or stored by PMG-provided email accounts or any electronic devices that they are not
authorized to view or access.
Employees also are responsible for their communications on PMG-provided email accounts, Internet access, and any electronic devices. Employees may not use PMG-provided email accounts, Internet
access, or other electronic devices to make statements, post comments, or otherwise engage in
activities that:
Are illegal;
Advertise or solicit for non-business related causes, such as commercial ventures, religious or political causes, or other outside organizations;
Are obscene, threatening, intimidating, harassing, or retailtory, such as sexually harassing comments or comments that otherwise violate PMG's non-discrimination and anti-harassment policies;
Disclose confidential or proprietary information relating to PMG, such as confidential trade secrets or patient information;
Engage in unauthorixed transactions that may incur a cost to PMG or initiate unwanted Internet services and transmissions;
Jeopardize the security of PMG's electronic communications systems; or
Aid or abet online piracy or theft of copyrighted materials, such sending or receiving pirated music or videos, or failing to observe licensing agreements.
Any employee who witnesses or learns of prohibited use of PMG-provided email, Internet access, USB storage devices, or other electronic devices shall report such misconduct immediately to his or her supervisor or another management official. Any employee who violates this Policy shall be subject to discipline, up to and including discharge from employment.
This Policy should not be interpreted to prohibit activities that are protected by Section 7 of the National Labor Relations Act, such as engaging in concerted activity for the purpose of mutual aid or protection with respect to terms and conditions of employment, or refraining from engaging in such activities.
Online Conduct
Employees also are responsible for their conduct online, even when such conduct is facilitated by their personal email accounts, Internet access, or any electronic devices. Employees should understand that their conduct online, including conduct on social media forums, can adversely impact their work, PMG, and their coworkers. Accordingly, employees may not make online statements, post online comments,
or engage in other online activities, regardless of whether they are acting outside of working hours or facilitated by personal Internet access or any electronic devices, that:
Are obscene, threatening, intimidating, harassing, or retaliatory, such as sexually harassing comments or comments that otherwise violate PMG's non-discrimination and anti-harassment policies; or
Disclose confidential or proprietary information relating to PMG, such as confidential trade
secrets or patient information.
Any employee who witnesses or learns of such prohibited activities shall report it immediately to his or her supervisor or another management official. Any employee who violates this Policy shall be subject to discipline, up to and including discharge.
This Policy should not be interpreted to prohibit activities that are protected by Section 7 of the National Labor Relations Act, such as engaging in concerted activity for the purpose of mutual aid or protection with respect to terms and conditions of employment, or refraining from engaging in such activities.
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