Business Expenses and Travel

Travel involving overnight stays out of the city must have prior approval of the office manager. Conference expenses must be approved in advance and all expense reports must include receipts from hotel, transportation where reasonable, and other major cost items.

If the performance of your job necessitates traveling from the office, either to a hospital or elsewhere, your mileage costs will be reimbursed at a fixed rate, currently 55 cents per mile; this rate can change at any time. Any other expenses will have to be discussed with the office manager prior to you incurring them. No reimbursement will be made for mileage to and from work.

While traveling for business purposes, staff members required to use public transportation such as taxis, airlines, or buses will be reimbursed for their reasonable transportation expenses.

Staff members attending out-of-town meetings relating to medical office business at which meals are served will receive reimbursement. Meals are limited to $10 for lunch and $25 for dinner. Total not to exceed $35 per day.

The manager may authorize membership of staff members in civic, professional and other community organizations for purposes of public relations and/or medical office representation. The affected employee must pay individual memberships.

Policy No.  181  Issued  1/1/2006  Applicable  5/22/2009